A vault shelf index is a living document. It degrades quietly — one new device added without updating the register, one paper backup moved to a different tier during a reorganisation, one shelf label faded beyond readability.
Five Signs Your Index Needs Attention
You hesitated before retrieving a device. If you stood at the shelf wondering whether the Ledger was B-04 or B-06, the register has drifted from reality.
You added items without updating the register. New hardware wallets and steel plates accumulate faster than most holders expect. Three additions in a year is enough to warrant a re-index.
An executor or co-signer asked a location question you could not answer confidently. Estate planning fails at the shelf, not in the document.
Shelf labels are missing or illegible. Acid-free tags last years, but humidity and handling wear them down. Illegible labels defeat the purpose of position codes.
Your last verification date is more than eighteen months old. Even if nothing moved, the date itself is a signal that a visual check is overdue.
What a Rotation Check Involves
Our annual re-indexing service compares the existing register against current shelf contents, logs changes, and produces an amended register with a revision date. It is faster and less expensive than a full initial cataloguing visit.
Self-Check Worksheet
Before calling us, walk your shelves top to bottom with the existing register in hand. Mark any position where the item does not match the entry. If you find more than two discrepancies, schedule a professional visit rather than patching the register by hand.
Contact us to book a rotation check.